UBI By-Laws

Printable .PDF »

BY-LAWS OF
UNITED BOWHUNTERS OF ILLINOIS

a Not-For-Profit Corporation of the State of Illinois as approved May 24,1995
Amended February, 1999
 Amended June, 2002

Amended March, 2007

 

ARTICLE I - NAME AND OFFICES

SECTION 1.1 NAME. The name of the Corporation shall be UNITED BOWHUNTERS OF ILLINOIS.

SECTION 1.2 OFFICES. The Corporation shall maintain a registered office in the State of Illinois and a registered agent at such office and may have other offices within or without the state.

ARTICLE II - PURPOSES

SECTION 2.1 PURPOSES. The purposes for which the Corporation is organized are charitable, religious, educational and scientific purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986 (or corresponding provisions of any future United States Internal Revenue law) and consistent therewith:

A.   To promote the wise and safe use of our natural resources, the conservation of wild game, and the preservation of its natural habitat.

B.   To prevent cruelty to animals by encouraging and promoting the taking of wild game in a fair, humane, and ethical manner using the bow and arrow.

C.   To establish, promote, assist, contribute to and otherwise encourage the study of conservation, restoration and management of wild game and their habitat.

ARTICLE III - OBJECTIVES

SECTION 3.1 OBJECTIVES. In order to fulfill the purposes of the Corporation, the Corporation adopts the following objectives:

A.   To promote and maintain fellowship among people who have a primary interest in maintaining ethics and sportsmanship in the field of bowhunting. 

B. To share with others the knowledge, skills and experiences gained through bowhunting.

C. To practice and promote safety, sportsmanship and ethical behavior in the art of bowhunting.

D. To work with the Illinois Department of Natural Resources to achieve the purposes and objectives of the Corporation.

E. To promote the heritage and traditions of bowhunting.

ARTICLE IV - MEMBERS

SECTION 4. 1a ELECTION OF MEMBERS. Each new members application shall be voted on by the membership. New applicants names will appear as they sign up to be members in each quarterly newsletter. Every member in good standing with United Bowhunters of Illinois will have the opportunity to cast a vote to accept or reject each new application. With two (2) "NO" votes and up to four (4) "NO" votes the President must investigate the new application. With five (5) or more "NO" votes the applicant will automatically be rejected. It will be the President’s duty to inform applicant their investigation or rejection. No rejected applicant can reapply for membership for the period of one-year following the date of last rejection.

SECTION 4.2 VOTING RIGHTS. Each Regular member shall be entitled to one vote on each matter submitted to a vote of the members.

SECTION 4.3 TERMINATION OF MEMBERSHIP. The Board of Directors by affirmative vote of two-thirds of all of the members of the Board may suspend or expel a member for conduct inconsistent with the Purposes and Objectives of the Corporation after an appropriate hearing, and may, by a majority vote of those present at any regularly constituted meeting, terminate the membership of any member who becomes ineligible for membership, or suspend or expel any member who shall be in default in the payment of dues.

SECTION 4.4 RESIGNATION. Any member may resign by filing a written resignation with the Secretary, but such resignation shall not relieve the member so resigning of the obligation to pay any dues, assessments or other charges theretofore accrued and unpaid.

SECTION 4.4 REINSTATEMENT. Upon written request signed by a former member and filed with the Secretary, the Board of Directors may by affirmative vote of two-thirds of the members of the Board reinstate such former member to membership upon such terms as the Board of Directors may deem appropriate.

SECTION 4.5 TRANSFER OF MEMBERSHIP. Membership in this Corporation is not transferable or assignable.

SECTION 4.6 NO MEMBERSHIP CERTIFICATES. No membership certificates of the Corporation shall be required.

SECTION 4.7 MEMBERSHIP FEE. The annual membership fee shall be fixed and stated from time to time by the Board of Directors.

ARTICLE V - MEETINGS OF MEMBERS

SECTION 5.1 ANNUAL MEETING. An annual meeting of the members shall be held in conjunction with the annual banquet at such time and place as may be fixed by the Board of Directors.

SECTION 5.2 SPECIAL MEETINGS. Special meetings of the members may be called either by the President, the Board of Directors, or by not less than one-tenth (1/10) of the members having voting rights.

SECTION 5.3 NOTICE OF MEETINGS. Written notice stating the place, date and hour of any meeting of the members shall be delivered to each member entitled to vote at such meeting not less than five (5) nor more than 60 days before the date of such meeting or, in the case of a removal of one or more Directors, a merger, consolidation, dissolution or sale, lease or exchange of assets, not less than 20 nor more than 60 days before the date of such meeting, in case of a special meeting or when required by statute or by these By-Laws, the purpose for which the meeting is called shall be stated in the notice. If mailed, the notice shall be deemed to be delivered when deposited with the U.S. Postal Service, addressed to the member at his or her address as it appears on the records of the Corporation, with postage thereon prepaid.

SECTION 5.4 RECORD DATE. The record date for any meeting of the members shall be the date on which notice is delivered.

SECTION 5.5 QUORUM. The members holding one-tenth (1/1Oth) of the votes, which may be cast at any meeting, shall constitute a quorum at such meeting. If a quorum is not present at any meeting of the members, a majority of the members present may adjourn the meeting at any time without further notice. At any adjourned meeting at which a quorum shall be present, any business may be transacted which might have been transacted at the original meeting; withdrawal of members from any meeting shall not cause failure of a duly constituted quorum at that meeting.

SECTION 5.6 ACTION WITHOUT MEETING. Any action required to be taken at a meeting of the members of the Corporation, or any other action which may be taken at a meeting of members, may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed either by all of the members entitled to vote with respect to the subject matter thereof, or by the members having not less than the minimum number of votes that would be necessary to authorize or take such action at a meeting at which all members entitled to vote thereon were present and voting. 

If a consent is signed by less than all of the members entitled to vote, then at least five (5) days prior to the effective date of such consent a notice in writing of the proposed action shall be delivered to all of the members entitled to vote with respect to the action taken. Notice shall also be given, promptly after the effective date of such consent, to all members entitled to vote who have not consented.

SECTION 5.7 PROXIES. Each member entitled to vote at a meeting of members or to express consent or dissent to corporate action in writing without a meeting may authorize another person or persons to act for him by proxy executed in writing, but no such proxy shall be voted or acted upon after 11 months from the date of its execution, unless otherwise provided in that proxy.

SECTION 5.8 VOTING AGREEMENTS. Members entitled to vote may provide for the casting of their votes and signing a voting agreement.

ARTICLE VI - DIRECTORS

SECTION 6.1 GENERAL POWERS. The affairs of the Corporation shall be managed by, or under the direction of, its Board of Directors.

SECTION 6.2a NUMBER, TENURE, AND QUALIFICATION. The number of Directors of this Corporation shall be seven (7). This shall consist of a President, Past President Director, and five (5) Board members. In one year, the President will be elected for a two (2) year term, and two (2) Directors will be elected for two (2) year terms.  The following year, three (3) Directors will be elected for two (2) year terms.  This pattern will repeat.  Terms shall begin on June 1 of the year of the election. Elections will be held no sooner that May 1 and no later that May 31 of each year. Vote will be taken by a mail-in ballot sent out to the Members of the Corporation no later than May 14. Membership will have fourteen (14) days to return their ballot to the Corporations election committee designee. Any ballot not returned with-in this time frame would not be counted. Each Director shall hold office until his or her successor shall have been duly elected, and shall have been qualified, or until his or her death, or until he or she resigns.
Directors need not be a resident of Illinois, but do need to be a member of this Corporation. If a Director dies or resigns during his or her tenure the remaining Board may Appoint or hold a Special Election to fill the vacancy. This must be done with-in thirty (30) days of the vacancy.

SECTION 6.3 ANNUAL MEETING. An annual meeting of the Board of Directors shall be held without other notice than these By-Laws, following the annual meeting of members at a time and place determined by the Board of Directors. 

SECTION 6.4 OTHER REGULAR MEETINGS. The Board of Directors may provide by resolution the time and place for the holding of additional regular meetings of the Board without other notice than such resolution.

SECTION 6.5 SPECIAL MEETINGS. Special meetings of the Board of Directors may be called by or at the request of the President or any two Directors. The person or persons authorized to call special meetings of the Board of Directors may fix any place as the place for holding any special meeting of the Board of Directors called by them.

SECTION 6.6 NOTICE. Notice of any special meeting of the Board of Directors shall be given at least ten (10) days previously thereto by written notice to each Director at the address shown for such Director on the records of the Corporation. If mailed, such notice shall be deemed to be delivered when deposited with the U.S. Postal Service in a sealed envelope so addressed, with postage thereon prepaid. Notice by electronic mail or e-mail is authorized as long as the recipient acknowledges receipt of the notice either through a direct reply or through computer code indicating that the mail has been opened. Notice of any special meeting of the Board of Directors may be waived in writing signed by the person or persons entitled to such notice either before or after the time of the meeting. The attendance of a Director at any meeting shall constitute a waiver of notice of such meeting except where a Director attends a meeting of the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting of the Board of Directors need be specified in the notice or waiver of notice of. such meeting, unless specifically required by law or by these By-Laws.

SECTION 6.7 QUORUM. At all meetings of the Board of Directors a majority of the total number of Directors shall constitute a quorum for transaction of business, provided that if less than a majority of the Directors are present at such meeting, a majority of the Directors present may adjourn the meeting to another time without further notice.

SECTION 6.8 MANNER OF ACTING. The act of the majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors unless the act of a greater number is required by statute, these By-Laws, or the Articles of Incorporation.

SECTION 6.9 ACTION WITHOUT MEETING. Any action required to be taken at a meeting of the Directors of the Corporation, or any other action which may be taken at a meeting of Directors, may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all the Directors entitled to vote with respect to the subject matter thereof.

SECTION 6.10 ATTENDANCE BY TELEPHONE. Directors may participate in any meeting through the use of a conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other, and such participation in a meeting shall constitute presence in person at the meeting. Attendance by e-mail is authorized as long as a record of the actions agreed to be taken is subsequently signed by all Directors, see Section 6.9.

SECTION 6.11 VACANCIES. Any vacancy occurring in the Board of Directors and any Directorship to be filled by reason of any increase in the number of Directors shall be filled by the Board of Directors. A Director appointed to fill a vacancy shall serve for the unexpired term of his or her predecessor.

SECTION 6.12 COMPENSATION. Directors shall not receive any stated salaries for their services, but by resolution of the Board of Directors a fixed sum and expenses of attendance, if any, may be paid for each regular or special meeting of the Board, provided that nothing herein contained shall be construed to preclude any Director from serving the corporation in any other capacity and receiving reasonable compensation therefor.

ARTICLE VII- COMMITTEES

SECTION 7.1 CREATION OF COMMITTEES. The Board of Directors, by resolution adopted by a majority of the Directors in office, may designate one or more committees, each of which shall consist of one or more Directors and such other persons as the Board shall appoint.

SECTION 7.2 MANNER OF ACTING. Each committee, to the extent provided in the resolution creating such committee and except as limited by law, the Articles of Incorporation or these By-Laws, shall have and exercise the authority of the Board of Directors in the management of the Corporation; but the designation of such committees and the delegation thereto of authority shall not operate to relieve the Board of Directors, or any individual Director, or any responsibility imposed upon it or him or her by law. Unless otherwise provided in the resolution creating a committee, such committee may select its chairman, fix the time and place of its meetings, specify what notice of meetings, if any, shall be given, and fix its rules of procedure which shall not be inconsistent with these By-Laws or with rules adopted by the Board of Directors. The act of a majority of committee members present at a meeting at which a quorum is present shall be the act of the committee.

SECTION 7.3 TERM OF OFFICE. Each member of a committee shall continue as such until his or her successor is appointed, unless the committee shall be sooner terminated, or unless such member be removed from such committee, or unless such member shall cease to qualify as a member thereof.

SECTION 7.4 VACANCIES. Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of the original appointments.

SECTION 7.5 QUORUM. Unless otherwise provided in the resolution of the Board of Directors designating a committee, a majority of the whole committee shall constitute a quorum and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the committee.

SECTION 7.6 ACTION WITHOUT MEETING. Any action which may be taken at a meeting of a committee may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the members of the committee entitled to vote with respect to the subject matter thereof.

SECTION 7.7 ATTENDANCE BY TELEPHONE. Members of a committee may participate in any meeting through the use of a conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other, and such participation in a meeting shall constitute presence in person at the meeting. Attendance by e-mail is authorized as long as a record of the actions agreed to be taken is subsequently signed by all Committee members, see Section 7.6.

ARTICLE VII - OFFICERS

SECTION 8. la ENUMERATION. The officers of this Corporation shall be a Vice President, a Secretary, and a Treasurer. One (1) Assistant Secretary and one (1) Assistant Treasurer may be appointed if deemed appropriate. Officers whose authorities and other duties are not prescribed in this By-Laws shall have the authority and perform the duties prescribed, from time to time, by the Board of Directors. Any two or more offices may be held by the same person, except the office of President and Secretary. The Board of Directors will appoint or elect Regional Representatives as outlined in section 8.7.

SECTION 8.2a ELECTION AND TERM OF OFFICE. The officers of the Corporation, shall be elected annually by the Board of Directors at the annual Board of Directors meeting following each years election and shall hold office until their successors are elected and qualified or until their death, resignation or removal. Vacancies may be filled or new offices created and filled at any meeting of the Board of Directors. Election of an officer shall not of itself create contract rights. The Board may remove any officer elected by the Board of Directors whenever in its judgment, the best interest of the Corporation would be served thereby. Such removal shall be without prejudice to the contract rights, if any, of the person so removed.

SECTION 8.3 PRESIDENT. The President shall be the principal executive officer of the Corporation. Subject to the direction and control of the Board of Directors, the President shall have general supervision, direction and control of the business and affairs of the Corporation and shall perform all duties incident to the office of President and such other duties as may be assigned to him or her by the Board of Directors. Except in those instances in which the authority to execute is expressly delegated to another officer or agent of the Corporation or a different mode of execution is expressly prescribed by the Board of Directors, the President may execute for the Corporation any contracts, deeds, mortgages, bonds, or other instruments which the Board of Directors has authorized to be executed, and he or she may accomplish such execution either under or without the seal of the Corporation and either individually or with the Secretary, any Assistant Secretary, or any other officer thereunto authorized by the Board of Directors, according to the requirements of the form of the instrument. The President may vote all securities which the Corporation is entitled to vote except as and to the extent such authority shall be vested in a different officer or agent of the Corporation by the Board of Directors.

SECTION 8.4 VICE PRESIDENT. The Vice President shall perform such duties and have such other powers as shall be assigned to him or her by the President or Board of Directors. Further, in the absence of the President or in the event of his or her inability or refusal to act, the Vice President shall perform the duties of the President and when so acting, shall have all the powers of and be subject to all the restrictions upon the President.

SECTION 8.5 SECRETARY. The Secretary shall keep a record of all proceedings of the Board of Directors in a book to be kept for that purpose; see that all notices are duly given in accordance with the provisions of these By-Laws or as required by law; be custodian of the Corporate records and of the seal of the Corporation; and, perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him or her by the President or by the Board of Directors.

SECTION 8.6 TREASURER. The Treasurer shall have charge of and be responsible for the maintenance of adequate books of account for the Corporation; have charge and custody of all funds and securities of the Corporation, and be responsible for the receipt and disbursement thereof; and, perform all duties incident to the Office of Treasurer and such other duties as may be assigned to him or her by the President or the Board of Directors. With the approval of the Board of Directors, the Treasurer may delegate specified duties to an Assistant Treasurer or other person for the effective conduct of the affairs of the Corporation.

SECTION 8.7 REGIONAL REPRESENTATIVES. Regional Representatives shall be selected and approved by the Board of Directors in a manner fair and appropriate. The number and duties of the Regional Representatives will be established by the Board of Directors and published as guidelines for continuity purposes. The primary function of the Regional Representatives is to assist the Board of Directors and Officers in communication with the membership and other UBI functions affecting their specific region.

SECTION 8.8    PAST PRESIDENT DIRECTOR. The Past President Director will be the outgoing President/Chairman of the United Bowhunters of Illinois. This position will remain until the next elected Chairman/President takes office, at which time and place the offices will change and the outgoing Past President Director will revert to a member, the outgoing President will become the Past President Director, and the newly elected President will assume office. The Past President Director is a Board position, not elected and maintains full voting rights as a Board member.

ARTICLE IX - GENERAL PROVISIONS

SECTION 9.1    CONTRACTS. The Board of Directors may authorize any officer or officers, agent or agents of the Corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Corporation, and such authority may be general or confined to specific instances.

SECTION 9.2 CHECKS, DRAFTS, ETC. All funds of the Corporation shall be deposited from time to time to the credit of the Corporation in such banks, trust companies, or other depositories as the Board of Directors may select. All checks, drafts or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Corporation shall be signed by such officer or officers, agent or agents of the Corporation and
in such manner as shall from time to time be determined by resolution of the Board of Directors. In the absence of such determination by the Board of Directors, such instruments shall be signed by the Secretary and countersigned by the President of the Corporation.

SECTION 9.3    FISCAL YEAR. The fiscal year of the Corporation shall be fixed by resolution of the Board of Directors.

SECTION 9.4   SEAL. On the corporate seal shall be inscribed the name of the Corporation and the words "Corporate Seal" and "Illinois".

SECTION 9.5    WAIVER OF NOTICE. Whenever any notice is required to be given under the law, the Articles of Incorporation or the By-Laws of the Corporation, a waiver thereof in writing, signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.

SECTION 9.6 DUES. The Board of Directors may determine the amount and payment date of the initiation fee, if any, and annual dues payable to the Corporation by members.

SECTION 9.7 AMENDMENTS. The power to alter, amend, or repeal the By-Laws or adopt new By-Laws shall be vested in the Board of Directors.  Such action may be taken at a regular or special meeting for which written notice of the purpose shall be given.  The By-Laws may contain any provisions for the regulation and management of the affairs of the Corporation not inconsistent with law or the Articles of Incorporation.

SECTION 9.8 DISSOLUTION. Upon dissolution of the Corporation, whether voluntary or involuntary, the assets of the Corporation shall, after payment of all expenses and liabilities, be distributed to another charitable corporation, as determined by the Board of Directors.

ARTICLE X - INDEMNIFICATION AND INSURANCE

SECTION 10.1 The Corporation may indemnify any person who was or is a party, or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (other than an action by or in the right of the Corporation) by reason of the fact that he or she is or was a Director, officer, employee or agent of the Corporation, or who is or was serving at the request of the Corporation as a Director, officer, employee or agent of another corporation, partnership, joint venture, trust or other enterprise, against expenses (including attorneys-fees), judgments, fines and amounts paid in settlement actually and reasonably incurred by such person in connection with such action, suit or proceeding if such person acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of the Corporation, and, with respect to any criminal action or proceeding, had no reasonable cause to believe his or her conduct was unlawful. The termination of any action, suit or proceeding by judgment or settlement, Conviction, or upon a plea of nolo contendere or its equivalent, shall not, of itself, create a presumption that the person did not act in good faith and in a manner which he or she reasonably believed to be in or not opposed to the best interests of the Corporation or, with respect to any criminal action or proceeding, that the person had reasonable cause to believe that his or her conduct was unlawful.

SECTION 10.2 The Corporation may indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action or suit by or in the right of the Corporation to procure a judgment in its favor by reason of the fact that such person is or was a Director, officer, employee or agent of the Corporation, or is or was serving at the request of the Corporation as a Director, officer, employee or agent of another corporation, partnership, joint venture, trust, or other enterprise against expenses (including attorneys' fees) actually and reasonably incurred by such person in connection with the defense or settlement of such action or suit if such person acted in good faith and hi a manner he or she reasonably believed to be in, or not opposed to, the best interests of the Corporation, provided that no indemnification shall be made in respect of any claim, issue or matter as to which such persons shall have been adjudged to be liable for negligence or misconduct in the performance of his or her duty to the Corporation, unless, and only to the extent that, the court hi which such action or suit was brought shall determine upon application that, despite the adjudication of liability but in view of all the circumstances of the case, such person is fairly and reasonably entitled to indemnity for such expenses as the Court shall deem proper.

SECTION 10.3 To the extent that a Director, officer, employee, or agent of a Corporation has been successful, on the merits or otherwise, in defense of any action, suit or proceeding referred to in Sections 1 and 2 of this Article X, or in defense of any claim, issue or matter therein, such person shall be indemnified against expenses (including attorneys' fees) actually and reasonably incurred by him or her in connection therewith.

SECTION 10.4 Any indemnification under Sections 1 and 2 of this Article X (unless ordered by a court) shall be made by the Corporation only as authorized in the specific case, upon a determination that indemnification of the director, officer, employee or agent is proper in the circumstances because he or she has met the applicable standard of conduct set forth in Sections 1 or 2 of this Article X. Such determination shall be made (a) by the Board of Directors by a majority vote of a quorum consisting of Directors who were not parties to such action, suit or proceeding, (b) if such a quorum is not obtainable, or, even if obtainable, a quorum of disinterested Directors so directs, by independent legal counsel in a written opinion, or (c) by the members entitled to vote, if any.

SECTION 10.5 Expenses incurred in defending a civil or criminal action, suit or proceeding may be paid by the Corporation, in advance of the final disposition of such action, suit or proceeding, as authorized by the Board of Directors in the specific case, upon receipt of an undertaking by or on behalf of the director, officer, employee, or agent to repay such amount, unless it shall ultimately be determined that he or she is entitled to be indemnified by the Corporation as authorized in this Article X.

SECTION 10.6 The indemnification provided by this Article shall not be deemed exclusive of any other rights to which those indemnified may be entitled under any contract, agreement, vote of Shareholders or disinterested Directors, or otherwise, both as to action in his or her official capacity and as to action in another capacity while holding such office, and shall continue as to a person who has ceased to be a director, officer, employee or agent and shall inure to the benefit of the heirs, executors and administrators of such a person.

SECTION 10.7 The Corporation may purchase and maintain insurance on behalf of any person who is or was a Director, officer, employee or agent of the Corporation, or is or was serving at the request of the Corporation, as a Director, officer, employee or agent of another corporation, partnership, joint venture, trust or other enterprise, against any liability asserted against such person and incurred by such person hi any such capacity, or arising out of his status as such, whether or not the Corporation would have the power to indemnify him or her against such liability under the provisions of this Article X.

SECTION 10.8 If the corporation has paid indemnity or has advanced expenses under this Article X to a Director, officer, employee or agent, the Corporation shall report the indemnification or advance in writing to the members entitled to vote with or before the notice of the next meeting of such members.

 

     APPENDIX  A

AMENDMENTS DATED FEBRUARY, 1999
BY-LAWS OF UNITED BOWHUNTERS OF ILLINOIS (CORRECTIVE CHANGES)

ARTICLE IV - MEMBERS

SECTION 4.11 ELECTION OF MEMBERS. Each new members application shall be voted on by the membership. New applicants names will appear as they sign up to be members in each quarterly newsletter. Every member in good standing with United Bowhunters of Illinois will have the opportunity to cast a vote to accept or reject each new application. With two (2) "NO" votes and up to four (4) "NO" votes the Chairman must investigate the new application. With five (5) or more "NO" votes the applicant will automatically be rejected. It will be the Chairman's duty to inform applicant their investigation or rejection. No rejected applicant can reapply for membership for the period of one-year following the date of last rejection.

ARTICLE VI- DIRECTORS

SECTION 6.21 NUMBER, TENURE, AND QUALIFICATION. The number of Director of this Corporation shall be six (6). This shall consist of a Chairman or President and five (5) Boardmembers. Three (3) Directors will be elected annually by members of the Corporation. Each Director will be elected to a term of two (2) years starting on June 1 of the year of the election. Elections will be held no sooner that May 1 and no later that May 31 of each year. Vote will be taken by a mail in ballot sent out to the Members of the Corporation no later that May 14. Membership will have fourteen (14) days to return their ballot to the Corporations Editor. Any ballot not returned with-in this time frame would not be counted. Each Director shall hold office until his or her successor shall have been duly elected, and shall have been qualified, or until his or her death or. until he or she resign. Directors need to not be a resident of Illinois, but does need to be a member of this Corporation. If a Director dies or resign during his or her tenure the remaining Board may Appoint or hold a Special Election to fill the vacancy.   This must be done with-in thirty (3 0) days of the vacancy.

ARTICLE VIII- OFFICERS

SECTION 8.11       ENUMERATION. The officers of this Corporation shall be a Vice President, a Secretary, and a Treasurer. One (1) Assistant Secretary and one (1) Assistant Treasurer may be appointed if deemed appropriate. Officers whose authorities and other duties are not prescribed in this By-Laws shall have the authority and perform the duties prescribed, from time to time, by the Board of Directors. Any two or more offices may be held by the same person, except the office of President and Secretary.

SECTION 8.21      ELECTION AND TERM OF OFFICE. The officers of the Corporation shall be elected at the annual Board of Directors meeting following each years election and shall hold office until their successors are elected and qualified or until then- death, resignation or removal. Vacancies may be filled or new offices created and filled at any meeting of the Board of Directors. Election of an officer shall not of itself create contract rights. The Board may remove any officer elected by the Board of Directors whenever in its judgement the best interest of the Corporation would be served thereby. Such removal shall be without prejudice to the contract rights, if any, of the person so removed.

   APPENDIX B

AMENDMENTS DATED JUNE 2002 BY-LAWS UNITED BOWHUNTERS OF ILLINOIS (CORRECTIVE CHANGES)

Section 3.1 D. Change "Conservation" to "Natural Resources"

Section 5.1 Clarify the month in which the Annual Meeting is held. To be held in conjunction with the annual banquet.

Section 6.21 (The change to section 6.2) Change "Editor to "Secretary", AND add an "s" to the end of the word "resign" in two places. Change six (6) to seven (7). Line two, add Past President Director after Board members.

Section 6.6 Insert after third sentence: "Notice by electronic mail or e-mail is authorized as long as the recipient acknowledges receipt of the notice either through a direct reply or through computer code indicating that mail has been opened.".

Section 6.10 Add: "Attendance by e-mail is authorized as long as a record of the actions agreed to be taken is subsequently signed by all Directors, see Section 6.9."

Section 7.1 Change: "two or more" to "one or more" AND remove "provided that a majority of the members of each committee shall be Directors".

Section 7.7 Add: "Attendance by e-mail is authorized as long as a record of the actions agreed to be taken is subsequently signed by all Committee members, see Section 7.6"

Section 8.11 (The change to section 8.1) Add "a President," before "a Vice-President". AND Add: Past President Director after Vice President. Board of Directors will appoint or elect Regional Representatives as outlined in Section 8.7 added".

Section 8.7 (Added) Regional Representatives shall be selected and approved by the Board of Directors in a manner fair and appropriate. The number and duties of the Regional Representatives will be established by the Board of Directors and published as guidelines for continuity purposes. The primary function of the Regional Representatives is to assist the Board of Directors and Officers in communication with the membership and other UBI functions affecting their specific region.

Section 8.8 (Added) PAST PRESIDENT DIRECTOR. The Past President Director will be the outgoing President/Chairman of the United Bowhunters of Illinois. This position will remain until the next elected Chairman/President takes office, at which time and place the offices will change and the outgoing Past President Director will revert to a member, the outgoing President will become the Past President Director, and the newly elected President will assume office. The Past President Director is a Board position, not elected and maintains full voting rights as a Board member.

Section 9.6 Remove the last 3 words: "of each class."

APPENDIX C

AMENDMENTS DATED MARCH 2007 BY-LAWS UNITED BOWHUNTERS OF ILLINOIS (CORRECTIVE CHANGES)

SECTION 4. 1a ELECTION OF MEMBERS. – Deleted references to Chairman.

SECTION 6.3 ANNUAL MEETING. – Amended to allow the time and place of the meeting to be determined by the Board of Directors. 

 SECTION 8. la ENUMERATION. – Amended to define the officers of the Corporation as Vice President, a Secretary, and a Treasurer.  Reference to President was deleted.

 

 

Printable .PDF »

 

 

Members Note: Please Keep your membership contact information current. This will help deliver your newsletter, banquet information and election ballots in a timely manner.

To update your information, email - ubimembershipsec@hotmail.com